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Parents and Community for Kids, Inc (PaCK)
Post Office Box 42
Estes Park, Colorado 80517
BY-LAWS
OF
Parents and Community for Kids, Inc (PaCK)
SECTION 1. The name of this
organization shall be Estes Park Parents and Community for Kids (PaCK).
SECTION 1. The territorial
limits of this organization are the same as the Park School District R-3, Estes
Park, Colorado.
SECTION 1. Mission.
Estes Park PaCK’s mission is to encourage alternative activities which
promote healthy choices in a safe environment and to discourage alcohol and
other drug abuse.
SECTION 2. Objective.
As a result of our efforts, the youth, parents and guardians, school
staff and other citizens of our community commit to support student activities,
as well as encourage and provide alternative activities which promote healthy,
responsible, and informed decisions in the areas of alcohol, tobacco, and other
drug use and abuse, and other related issues.
SECTION 3. Goals.
Estes Park PaCK is a nonprofit organization with the following goals:
- To
focus and network the community on our mission.
- To
increase community awareness of illegal alcohol, tobacco and other drug and
substance abuse in the community.
- To
support student activities and also provide alternative activities.
- To
support abuse prevention and intervention programs through curriculum,
assemblies and policy.
SECTION 1. Annual
Meeting. An annual meeting of PaCK
shall be held in late May/early June of each year, at which time the election of
directors to serve for the ensuing year shall take place.
Nominees for director positions will be listed in the announcement of the
annual meeting. Nominations may be made from the floor during the annual
meeting. Due notice of the annual
meeting having been given, only members in attendance may vote for directors.
Also, recognition of PaCK programs and volunteers will be conducted at
this meeting.
SECTION 2. Board
Meetings. Regular meetings of the
board shall be held monthly at such time and place as may be agreed upon by the
board of directors. All matters
requiring planning, discussion and decisions are to be taken up at this meeting.
Special meetings of the board may be called by the president whenever
deemed necessary, or upon request of two or more members of the board, due
notice having been given.
SECTION 3. A
majority of the board members present at a regularly scheduled board meeting
shall constitute a quorum of the board.
SECTION 1. All
parents and guardians of local school-age youth, as well as interested community
members are eligible for membership in Estes Park PaCK.
A membership drive for new and renewed members will be conducted at the
beginning of each school year.
SECTION 2.
Each member supports the mission, objective and goals of Estes Park PaCK
by his/her individual modeling of appropriate behaviors to our youth, and by
active involvement in and support of PaCK programs and activities.
SECTION 3.
Membership dues. There are no dues or fees required of PaCK members; however,
monetary donations by individuals will help offset costs of postage and
newsletter production and distribution.
SECTION 1.
The governing body of PaCK shall be the board of directors, consisting of
25 to 28 members.
SECTION 2.
Director positions are of two types: at-large and those tied to a
specific position in other organizations. Director
positions:
·
Parent/guardian of a high
school a middle school student, an intermediate school student and an elementary
school student [4]
·
School principal (or
designated representative) from high school, middle school intermediate school
and elementary school [41
·
High school student from
senior, junior, sophomore and freshman classes [41
·
Director, Estes Valley
Youth Center [1]
·
Representative from each
“Adopt-A-Class” service club/organization [4 - 7]
·
Trustee, director or so
designated representative from town board, school board, hospital board and
parks and recreation board [4]
·
Community members,
at-large, representing business, faith, human services, and law enforcement [4]
SECTION 3.
Officers. The officers are elected by the board of directors from among
the board membership. Terms of
office shall be for one year, and no person may serve more than two consecutive
years in any one office. In the
absence of an officer, those directors in attendance shall appoint a temporary
officer.
SECTION 4. Vacancy.
A vacancy in the board of directors or any office shall be filled by
action of the remaining members of the board.
SECTION 1. President.
It shall be the duty of the president to preside at meetings of PaCK and
the PaCK board and to perform such other duties as ordinarily pertains to this
office. Included duties are
presenting annual PaCK scholarship awards and developing the agenda for both
board and membership meetings.
SECTION 2. Vice
President. It shall be the duty of
the vice president to preside at meetings of PaCK and the board in the absence
of the president and to perform such other duties as ordinarily pertains to this
office. Included duties are
coordinating membership development and fund raising efforts.
SECTION 3. Secretary.
It shall be the duty of the secretary to keep the records of membership,
record the attendance at meetings, send out notices of meetings of PaCK and the
board, record and preserve the minutes of the meetings and such other duties as
usually pertain to this office. Included
duties are maintaining mailing and contact lists of active members and
supporting organizations, coordinating the newsletter and other mailings, and
preparing correspondence on behalf of PaCK.
SECTION 4. Treasurer.
It shall be the duty of the treasurer to have custody of all funds,
accounting for same to the membership annually and at any other time upon demand
by the board and to perform such other duties as pertain to this office,
including responsibility of filing all tax related forms in a timely manner and
preparation and execution of the annual budget.
SECTION 1. Committees
are basic to the planning and accomplishment of PaCK's programs and activities.
Participation on a committee by each member of PaCK is essential.
(a) The president shall subject to the approval of
the board, appoint the following standing committee: High School committee,
Middle School committee, Intermediate and Elementary Schools committee,
Community Resources committee, and Scholarship Selection committee.
(b) The president shall, subject
to the approval of the board, also appoint other committees as they may deem
necessary.
(c) Each committee shall consist
of a chairman, a co- or vice chairman, and not less than three other members.
(d) The president shall be ex
officio a member of all committees and, as such shall have all the privileges of
membership thereon.
(e) Each committee shall transact
such business as is delegated to it in the by-laws and additional business as
may be referred to by the president of the board. Except where special authority is given by the board, such
committees shall not take action until a report or plan has been presented to
the board and approved by the board.
(f) Where feasible and
practicable in the appointment of PaCK committees, there should be provision for
continuity of membership, either by appointing one or more members for a second
term or by appointing one or more members to a two-year term.
(g) Committee meeting times,
places and frequency are determined by the committee chair based upon consensus
of the committee membership.
(h) Some programs and activities
are anticipated to overlap with other standing committees.
In these situations a temporary subcommittee should be formed with
members from each of the standing committees involved.
SECTION 2. High
School Committee. This committee
shall devise and carry into effect plans that will support activities and
programs for high school youth. Included
activities and programs are After Prom, Adopt-A-Class, Teen Power, health fairs,
motivational and choice speakers and programs, mentoring, Red Ribbon Week, ADDY
(Alcohol Drunk Driving and You), etc. This committee will maintain a link with the high school
accountability/improvement committee.
SECTION 3. Middle
School Committee. This committee
shall devise and carry into effect plans that will support activities and
programs for middle school youth. Included
activities and programs are Middle School dances and fun days, Adopt-A-Class,
Teen Power, motivational and choice speakers and programs, mentoring, Red Ribbon
Week, etc. This committee will
maintain a link with the middle school accountability/improvement committee.
SECTION 4. Intermediate
and Elementary Schools Committee. This
committee shall devise and carry into effect plans that will support activities
and programs for intermediate and elementary school youth.
Included are Kid Power, ECHO (Every Child Has Options) program, Red
Ribbon Week, etc. This committee
will maintain links with both the intermediate and elementary schools
accountability/improvement committee.
SECTION 5. Community
Resources Committee. This committee
shall devise and carry into effect plans that will link various community
resources with PaCK-sponsored activities and programs for youth.
Membership should include representation from human service organizations
and services, local churches, business associations, law enforcement, and
service and youth booster clubs.
SECTION 6. Scholarship
Selection Committee. This committee
shall annually review PaCK scholarship eligibility criteria and provide it to
the high school prior to January 1. Upon receipt of applications from eligible
youth this committee will select recipients, maintain confidentiality of these
selections, and inform the president prior to May 1.
SECTION 7. Executive
Committee. This committee shall
consist of the president vice president, secretary and treasurer.
It meets as needed at the call of the president.
SECTION 1. The treasurer shall deposit all fiends of PaCK
in some bank, or banks, to be approved by the board.
SECTION 2. All
bills shall be paid by the treasurer, or other authorized officer.
At each regular board meeting, the treasurer shall report on all bills
paid.
SECTION 3. The fiscal year of PaCK shall extend from July
1st to June 30th.
SECTION 4. At the beginning of each fiscal year the board
shall prepare or cause to be prepared a budget of estimated income and estimated
expenditures for the year, which having been agreed to by the board, shall stand
as the limit of expenditures for the respective purposes unless otherwise
ordered by action of the board.
SECTION 1. Throughout these by-laws, pronouns of either the
masculine or feminine gender shall include the other.
SECTION 1. These
by-laws may be amended at the annual meeting, by a two-thirds vote of all
members present, provided that notice of such proposed amendment shall have been
mailed to each member at least ten days before such meeting.
SECTION 2. The
board of directors prior to presentation to the membership shall review proposed
amendments to these by-laws. Where
appropriate the board shall seek legal counsel on by-law changes.
SECTION 3. The
board of directors may make temporary amendments to these by-laws, a two-thirds
vote of directors being required. Any
temporary amendments shall be presented at the next annual meeting for
ratification by the membership.
[These by-laws were ratified by the executive committee in
July 2001.]
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